Just launched! Our new cloud-based workflow automation tool is now available.

Just launched! Our new cloud-based workflow automation tool is now available.

Learn more!

Canada's Leading Vital Records and Statistics Software

Expert Management of Life Event Registration, Identity Protection and Certificate Issuance

Life Event Data

Accurately and efficiently collect life event data

Certificate Security

Ensure high level of security and accuracy when processing and issuing certified documents

Fraud Prevention

Reduce fraud and automate verification of life events

Data Transfer

Allow data transfers and verifications via the National Routing System

Bilingual System

English / French

Future Proofed

For the ILP

Our Customers

Easily manage the operations of your Vital Statistics Agency

Our configurable off-the-shelf solutions come with a wealth of inbuilt functionality
Register, Update & Search Life Events
  • Births
  • Deaths
  • Marriages
  • Stillbirths
  • Adoptions
  • Civil Partnerships
  • Divorces
  • ITOP (Induced Termination Of Pregnancy)
  • New Identities (Witness Protection)
  • Legal Name Changes (including Change of Gender)
  • Amendments and Corrections
Certificate Production
  • Create templates to match requirements of jurisdiction
  • Produce official certificates of life events
  • Include electronic signatures and seals
  • Securely produce polymer and paper Birth, Death and Marriage Certificates
  • Stock and Inventory Control
  • 2D Barcoding
Point Of Sales
  • Manage paid services such as Name Changes and Certificate orders
  • Accept cash, cheque, credit and debit payments
  • Accept orders online, in person, via phone, mail or fax
  • Generate financial reports
Store & Attach Multimedia Files
  • Scan paper-based orders, applications and registrations and store with their associated event
  • A variety of image formats, video and audio files are supported
Generate Reports
  • Create custom report templates
  • Automate and schedule reports
  • Run custom reports
Export Data & Statistics
  • Export data to a variety of customisable formats, including XML and CSV
  • Export Health Statistics data to authorised 3rd party organisations
Ensure the security of your system and compliance with your processes
Control User Access
  • Manage systems access based on role
  • Manage systems access based on specific user
  • Create personalised views for different users
Manage Security Processes
  • Create process workflows for staff based on requirements
  • Set automated alerts requiring actions e.g. proof of identity
  • Create flags and alerts on specific record access
  • Store Audit Trails of all system activity
Automate Fraud Detection
  • Cross match information from different sources to validate requests
  • Corroborate documents from multiple sources
  • Automatically identify duplicates
  • Create alerts for specified activities or criteria
Choose Your Database Engine
  • Our systems work on a common database platform
  • Select the database engine that works for you: SQL Server, Oracle, Vitalware Database Management System

Reduce Staff Workload and Manual Processes

Web Interfaces

Enable 3rd parties to input birth and death information quickly, accurately and directly into your systems
Using a web browser, tablet or phone: coroners and funeral directors can input death information and health statistics and hospital staff can input birth information

Citizen Services Online

Enable citizens to order Birth, Death and Marriage Certificates online
Citizens can pay online for services and track the status of their order

Certificate Validation

Provide a Certificate Validation Service to 3rd parties
Enable government institutions or private industry such as banks and insurance agencies to check the validity of certificates presented to them in real time

Customisable off-the-shelf solutions

Axiell provides off-the-shelf Vital Records and Statistics systems that can be customised to meet the exact needs of each jurisdiction

Don’t pay to reinvent functionality

When you build a system yourself or commission a consultant to build one for you, you pay to recreate products which already exist in an off-the-shelf system. It’s often more than 2-5 x more expensive to build a custom solution from scratch.

Leverage what’s been developed for other jurisdictions

Our products are significantly more cost effective because we have already invested in creating the functionality you need for our other customers.

Adapt the systems to your needs

Our solutions are customisable and can be tailored to meet your precise needs and the legislative requirements with which you work.

Benefit from ongoing development

Unlike a custom-built system which you will need to develop independently, our systems evolve in line with the needs of our entire customer base. With our systems you benefit from a constantly evolving product as legislation, technology stacks and customer expectations change.

Minimise the drain on IT resources

IT is often one of the most pressured and stretched departments. Custom built systems weigh heavily on internal resources, especially when new functionality or changes are required. With a customisable off-the-shelf solution, upgrades are self-installing and the system is self-maintaining so your product stays online with minimal in-house resources required.

Access specialist knowledge & expertise

Axiell has expertise in both Vital Records and technology, which means we have a good understanding of what you need and how to deliver it. Not only is our advice based on more than 30 years’ experience, we stay abreast of changing technology stacks so you don’t have to.

Future proof your investment in systems

When you acquire an Axiell system, you can count on us to adhere to pre-agreed criteria in the Service Level Agreement, such as system support, ongoing development, support handling times and processes. You ensure that you can always depend on the best possible day-to-day running of your systems: even if your staff and experts move on or are tied up with other important projects, we will be able to maintain your system.

Why invest in an integrated Vital Records and Statistics system?

Increase Efficiency
Automate manual processes

Manual and repetitive tasks that demand a large amount of staff resourcing impose a high cost on your organisation. Investing in a system that can automate repetitive tasks will significantly improve organisational productivity and efficiency.

Reduce duplication

If you currently use a number of different systems to handle all of your business processes, staff may be duplicating work across those systems. An integrated Vital Records solution reduces duplication of work and reduces staff training, and system upgrades can deliver new features that will be available across all business units.

Increase speed

Older or outdated systems generally load and perform tasks slowly. Increase capacity by taking advantage of the latest advancements in technology available in an integrated Vital Records system.

Ensure Security & Accuracy
Minimise human error

Paper-based registration and issuance processes are inherently error prone. A Vital Records system that provides interfaces to external stakeholders ensures that data is captured at source and removes the potential for errors introduced by in-house data keying.

Automate security checks

Managing your processes through a specialist system ensures that you can track and check full histories of activity in one place and always perform historical and security checks with accuracy.

Improve Customer Service
Serve more customers

Automate your key services online to increase the number of customers served without increasing staff numbers.

Increase accessibility

By making key services available to the public online you ensure greater access to your services for customers who are less able or willing to access services face to face or by phone.

Future Proof Your Systems
Reduce maintenance

Maintaining outdated systems can be a lengthy and expensive process. Upgrading to a modern system will save you time now and in the future.

Increase flexibility

Adapting old or outdated systems and processes can be expensive and time consuming. Investing in a system that is easily configurable will allow you to adapt to changing needs in the future.

Case Studies

Axiell's Vital Records Software Used to Evolve Tasmania's Registry of Births, Deaths and Marriages

Meeting the mandates of a data-driven future with Vitalware Like many vital records departments, Tasmania’s...

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Axiell's Vital Records Software Used by Newfoundland and Labrador Vital Statistics Registry

The Newfoundland and Labrador Vital Statistics Registry is built on service. Charged with certifying and...

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Axiell Implements Vital Records Software for the Mississippi Department of Health

The Mississippi Department of Health, Bureau of Public Health Statistics, commenced birth and death registration...

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