Axiell Flow is a workflow automation tool designed to ensure efficiency and consistency around work with the collection, whether users are at their desks or on the move. Personalized task queues and data entry forms guide users through work that is specific to their area of expertise.
Discover 3 Axiell Flow customer case studies in this video from our 2023 virtual event, Axiell Digital Days
Fit for purpose
Based on museum and archive procedural and data standards, leverage workflow templates for activities such as data entry, loans, transport and more, or build tailored workflows based on your existing internal processes.
Efficiency and productivity
Improve task management and allow staff to focus on their area of expertise. When a task needs to be completed, Axiell Flow notifies the appropriate individual and guides the user through data entry forms for quick and easy completion of assigned tasks. Forms are tailored to the task at hand to minimize distractions and enhance focus.
INSTITUTIONAL Harmony
Automate the smooth transfer of tasks between departments and groups using workflows that ensure critical procedures are followed efficiently and consistently.
Data integrity
Data entry forms ensure that key information is always captured at each stage of the workflow. Formatting rules protect data integrity. Entered data can be sent to other users for approval and validation.
Accessibility
Axiell Flow’s simple, permissions-based interface restricts access to sensitive data and streamlines the user experience, opening the CMS to a wide range of contributors without risk to data integrity. Staff and volunteers can view and complete workflow tasks at any time on any device – whether they are on site or working remotely.
Workflows can be set up for a wide range of activities, from simple 2-step procedures to large processes that cross multiple departments. Axiell Flow’s library of workflow templates support all types of institutions. These can be customized, or new ones can be built from scratch, to support institution-specific needs.
Here is one example of how a defined workflow might operate in practice.
Reach out to learn how you can create a seamless flow of tasks and information across your organization.
Get in touchNo need to upgrade. New versions of the product will automatically roll out with release notes to support the upgrade.
Skip the hardware and enjoy cost savings. With Axiell Flow, you don't have to spend time training staff and purchasing hardware for IT departments.
With on-demand performance that scales with use, cloud hosting gives you the mobility to use Axiell Flow when you're away from your desk.
Pre-built or tailored workflows ensure each step of your processes are followed – every single time. Mandatory actions can be set with notifications to remind those who need to take action.
When a process requires action from a member of staff, they can be automatically notified. Tasks remain in their task view until they are completed.
Users can complete tasks from any device, which enables remote work while in different locations around your site and reduces task build-up.
To lessen the risk of tasks and procedures stalling, leverage workflows that tie together the exchange of information and duties between people in different roles, departments, and specialities.
Permissions can be set to grant access only to what each user needs. Workflows provide easy step-by-step instructions. Validation checks help bypass lengthy CMS training.
Make data entry easier and faster by simplifying forms and required fields down to the essentials.
Create forms that show the data and format required when performing a certain task. Required fields ensure that no information is missed.
You can define appropriate formats for data entry and information can be escalated to senior team members for authorisation and validation to ensure accuracy and quality.
If you’d like pricing information or have further questions, please get in touch.
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